Executive Assistant/Office Manager
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
WLM currently has an opportunity for an Executive Assistance/Office Manager to join the team at an exciting time of change. You will play a pivotal role in managing the administrative and operational functions of our office. You will provide comprehensive support to our executive team, enabling them to focus on strategic decision-making and driving business growth. Your exceptional organizational skills and attention to detail will be crucial in maintaining an efficient and professional office environment.
Responsibilities:
- Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and employees.
- Manage executive calendars, schedule appointments, and coordinate meetings, ensuring optimal time management and prioritization.
- Prepare and distribute correspondence, memos, reports, and presentations as required.
- Conduct research, gather data, and compile information to support executive decision-making.
- Coordinate travel arrangements, including flight bookings, hotel accommodations, and ground transportation.
- Plan and organize company events, meetings, conferences, and team-building activities.
- Maintain and update office records,
- Monitor and manage office supplies, inventory, and equipment, ensuring their availability and functionality.
- Oversee the efficient functioning of office systems, such as telecommunications, IT infrastructure, and facilities.
- Provide general administrative support, such as handling incoming calls, managing emails, and processing invoices.
Requirements:
- Proven experience as an Executive Assistant or Office Manager, preferably in a fast-paced environment.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong attention to detail and accuracy, ensuring high-quality work and polished deliverables.
- Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels.
- Proficiency in using office productivity tools (e.g., Microsoft Office suite) and familiarity with office equipment.
- Strong problem-solving skills and the ability to make sound decisions independently.
- Discretion and confidentiality in handling sensitive information and matters.
- A proactive and self-motivated approach, with the ability to anticipate needs and take initiative.
- Flexibility and adaptability to manage changing priorities and work effectively under pressure.
- A positive attitude and a collaborative mindset, contribute to a supportive and inclusive work environment.
If you are an organized, proactive, and detail-oriented professional ready to take on this exciting challenge, we invite you to submit your application stating how you fulfill the criteria mentioned in the person specification. In return, we offer a competitive salary.
The Company
WLM (West London Mission) has been a vehicle for change for over 130 years, since 1887. We are part of the West London Mission Circuit which includes Hinde Street Methodist Church, King's Cross Methodist Church, and Methodist Chaplaincy House.
Our diverse projects share a common vision of enabling transformative change for people in challenging circumstances. We are proud of our inclusive Christian approach which is welcoming and celebrates the diversity of our staff, clients, and society. We embrace partnerships with other agencies and prioritise the empowerment of those we work with.
Working for WLM
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